UNFPA hereby solicits a quotation for the following service:
“Renovation of UNFPA office premises”
UNFPA is seeking a construction/architecture company to perform UNFPA office renovation. Renovation will consist of construction work, adaptation of electrical installations and furnishing of workplaces. Detailed list of needed work is presented in a table form. This Request for Quotation is open to all legally-constituted companies that can provide the requested services and have legal capacity to deliver in the country, or through an authorized representative.
About UNFPA
The United Nations Population Fund (UNFPA) is the lead United Nations sexual and reproductive health agency for ensuring rights and choices of all. The strategic goal of UNFPA is to achieve the three transformative results: ending unmet need for family planning, ending maternal death, and ending violence and harmful practices against women and girls. In pursuing its goal, UNFPA has been guided by the International Conference on Population and Development (ICPD) Programme of Action (1994), the Millennium Development Goals (2000) and the 2030 Agenda for Sustainable Development (2015).
Service Requirements/Terms of Reference (ToR)
Background information
In September 2015, the UNFPA Country Office in Serbia, reallocated their office premises into newly established UN Common Premises/UN House in Serbia located at Bulevar Zorana Djindjica 64, Novi Beograd, Republic of Serbia. Total UNFPA space allocation consist of agency specific area of 70 m 2 and common area of 34 m 2 which is total area of agency 104 m 2. As of 2015 number of staff increased significantly and UNFPA CO need urgent office restructuring. These reconstruction activities need to be implemented as per the following Bill of Quantities (in later text should be read as BoQ) in which materials, parts, and labor are itemized. It also details the terms and conditions of the construction or repair contract and itemizes all work to enable a contractor to price the work for which he or she is bidding. The quantities may be measured in number, area, volume, weight or time.
Activity 1. Construction works*
Timeframe: all works to be completed no later than 15 December 2022
1.1 Arrangement and security of the construction site
1.2 Installation of protective foils
1.3 Removal of remaining furniture and other movable items and equipment
1.4 Dismantling and removal of existing furniture
1.5 Construction of the substructure for the installation of internal partitions
1.6 Internal glassed partition made of aluminum profiles
1.7 Painting walls with dispersive paint
1.8 Painting monolithic GK ceilings with dispersive paint
1.9 Painting of existing radiators
1.10 Painting of existing radiator pipes
1.11 Unforeseen construction craft works
1.12 Creation of work documentation
Activity 2. Electrical installations*
Timeframe: all works to be completed no later than 15 December 2022
2.1 FTP cable installation
2.2 N2XH cable installation
2.3 Parapet distribution
2.4 Installation of sockets in parapet and distribution of electrical cables
2.5 RJ45 sockets installation
2.6 Repair of electrical cabinet
2.7 Testing of the reconstructed electrical installation
Activity 3. Workplace equipment with office furniture*
Timeframe: all works to be completed no later than 15 December 2022
3.1 Working desk in office (POS 1), please provide offer for hydraulic and non-hydraulic desk lift
3.2 Desk for workstation zone (POS 2)
3.3 Work chair in office (POS 3)
3.4 Work chair for workstation zone (POS 4)
3.5 File cabinet in the (POS 5) director's office
3.6 Desk in the office of the director (POS 6)
3.7 Document shelf (POS 7)
3.8 Document shelf (POS 8)
3.9 Printer shelf (POS 9)
3.10 Documentation shelf (POS 10)
3.11 Drawers (POS 11)
3.12 Wall shelves (POS 12)
3.13 Built-in wardrobe (POS 13)
3.14 Low mobile shelf (POS 14)
3.15 Bumper boards
3.16 Footrest
3.17 Desktop monitor mount
3.18 Wall bracket for the monitor in the workstation area
*Detailed specification of works could be found in a separate BoQ document on UNFPA website.
Timing / Schedule:
All deliverables are to be completed by 15 December 2022. This schedule could be altered only in case of force majeure that would prevent implementation of activities. For all delays in the completion of the tasks, contractor should notify the UNFPA country office in written form (e-mail) stating the reasons for the delay and proposing alternative actions or dates for completion of the deliverables.
Questions
Questions or requests for further clarifications should be submitted in writing to the contact person below:
Name of contact person(s): Amir Mehmedagic
Email address of contact person: mehmedagic@unfpa.org
The deadline for submission of questions is 24 October 2022, 12:00 CET. Questions will be answered in
writing and shared with all parties as soon as possible after this deadline.
Content of quotations
Quotations should be submitted in a single email whenever possible, depending on file size. Quotations must contain:
a) Technical proposal, including the following technical requirements:
● Legal requirements and experience:
❖ Company Profile, which should include a short description of the company and other relevant information concerning the requirements indicated in this document - it should
not exceed three (3) pages. Company must have at least 3 years of experience in construction/architectural business;
❖ Certificate of Registration of the business, including Articles of Incorporation, or equivalent document if the Bidder is not a corporation (copy of Registration from APR);
b) Price quotation, to be submitted strictly in accordance with the PRICE QUOTATION FORM (at the end of document).
Both parts of the quotation must be signed by the bidding company`s relevant authority and submitted in PDF format.
The quotation shall be valid for a period of 3 months (90 days) after the submission deadline. In exceptional circumstances, UNFPA may request the Proposer to extend the validity of the Proposal beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Proposal.
Instructions for submission
Proposals should be prepared based on the guidelines set forth in Section 4 above, along with a properly filled out and signed price quotation form, and are to be sent by email to the contact indicated below no later than: Thursday, 27 October, 12.00 Belgrade Time.
Name of contact person(s): Serbia Country Office
Email address : procurement.serbia@unfpa.org;
Please note the following guidelines for electronic submissions:
● The following reference must be included in the email subject line: RFQ Nº UNFPA/SRB/RFQ/22/006 – [Renovation of UNFPA office premises]. Proposals, including both technical and financial proposals, that do not contain the correct email subject line may be overlooked by the procurement officer and therefore not considered.
● The total email size may not exceed 20 MB (including email body, encoded attachments and headers). Where the technical details are in large electronic files, it is recommended that these be sent separately or through adequate links before the deadline.
● Any quotation submitted will be regarded as an offer by the bidder and does not constitute or imply the acceptance of any quotation by UNFPA. UNFPA is under no obligation to award a contract to any bidder as a result of this RFQ.